Zoom

or other Remote Video Conferencing within a live event room 

Zoom will be mentioned throughout and stands in for any other video conferencing software (google meet, teams)

DISCLAIMER

CE21 VIDEOGRAPHERS are not responsible for any audio or transition issues that may result bringing in remote speakers into a presentation room.

It is HIGHLY RECOMMENDED that FT audio engineer/AV is arranged for event room to expedite the transition and operate/troubleshoot any potential audio and/or connection issues. 

CAN IT NOT BE DONE LIVE?

The cheapest / easiest way for a remote presentation to enter be part of a live in-person event is to have the speaker prerecord their presentation and submit the file to the Client to simply play on the presentation laptop in a media player.  

If for some reason the presentation absolutely needs to be live....follow the steps below:

REMOTE PRESENTATION ONLY - LIVE
No Interaction with in-room audience

This process describes a remote presenter that has zero interaction with the in-room audience - just with client/av in getting situation. No Q&A or interactions. Thank you and good bye type situation.


See disclaimers at top of this page where arranging for FT audio is recommended when working with remote presenters / video conferencing within a live event room. 


BEFORE EVENT DAY ESSENTIAL ARRANGEMENTS


BEFORE START OF PROGRAM


REMOTE PRESENTATION TIME

REMOTE PRESENTATION ONLY - LIVE
No Interaction with in-room audience - WITH Q&A

This process describes a remote presenter that has zero interaction with the in-room audience - just with client/av in getting situation and Q&A. Zero interaction with the audience.

See disclaimers at top of this page where arranging for FT audio is recommended when working with remote presenters / video conferencing within a live event room. 


BEFORE EVENT DAY ESSENTIAL ARRANGEMENTS


BEFORE START OF PROGRAM


REMOTE PRESENTATION TIME


REMOTE PRESENTATION LIVE Q&A TIME

Association staff reading questions to both the room (using wireless handheld) and to the remote zoom speaker (using the zoom laptop's built-in microphone  as UNMUTED)

REMOTE PRESENTATION ONLY - LIVE
Interactive back and forth with audience

FT Audio engineer should definitely be arranged for this type situation.  

***INCOMPLETE / INCORRECT*** - ZOOM IN-ROOM BIDIRECTIONAL AUDIO / ZPW - ***INCOMPLETE / INCORRECT***

Side Note: AV/Videographer can use a venue microphone to communicate with ZPW Host

RESULTS:

BIDIRECTIONAL ZOOM ASSUMPTION
If venue enables presentation laptop microphone to ON for remote speakers to hear in-room q&a / comments