Live Production Services

CE21 LIVE PRODUCTION SERVICES
VIDEOGRAPHER TECH AREA
VENUE INSTRUCTION

This page can be sent to event venue staff such as AV / Banquets / Sales Manager for set up reference as it may be helpful for them to see a typical setup and how to set up the videographer riser / tech area!

VIDEOGRAPHER TECH AREA SET UP

VIDEOGRAPHER TECH AREA SETUP

Videographer will need to have access to the event room two hours prior to the scheduled start time. Please have the videographer tech area set prior to videographer arrival.
A 2' high videographer “tech area” riser (staging) 4'x 6' (preferred), otherwise 4' x 8'
- If the room length, from back to front is less than 100 ft., place the videographer tech riser at the back of the room, flush against the wall.
- If the room length, from back to front is greater than 100 ft., place the videographer tech riser at the side of the room (About 60’-80' back from the front)
- Please allow for 5'-6' feet of empty space in front of the riser for tripod placement, foot traffic.
Place a 6’ classroom style table and a chair on top of the riser.
Place a small cocktail round top table on top of the riser.

POWER

An extension cord running to the tech area/riser with a power strip.

INTERNET

If the client ordered hardwire Internet, run a Ethernet Cable from an active Ethernet port running to the tech area/riser.
Please place conference WiFi SSID / Password on paper on top of the Videographer table.

CLIENT HAS NOT ARRANGED FOR DEDICATED AV STAFF / AUDIO ENGINEER

AV staff will set up/test client ordered event room audio/microphones but there will not be dedicated AV staff / audio engineer allocated to monitor/adjust audio throughout the production. CE21 Videographer will adjust audio mixer levels for room/camera.

AUDIO

Place any applicable wireless microphone receivers on top of 6' classroom table on top of videographer riser.
Place an appropriate 8-24 channel analog audio mixer on top of 6' classroom table on top of videographer riser.
- Route all inputs (microphones, laptop audio) into audio mixer
- Route output to room amplification (wall patch, PA's e.g.)
- There should be an available, problem free output on the audio mixer, typically an Aux Send that will be used by the Videographer,

If you cannot provide an ANALOG audio mixer, please notify Client/CE21 immediately!

*CE21 nor allocated CE21 Videographer cannot be held responsible for any audio issues that affect the in-room attendees and/or webcast when choosing to go with CE21 Videographer for managing audio during the actual program.

We always recommend a FT audio engineer/tech for any high profile / can't fail type events or events with 4+ inputs/microphones/audio sources.

CLIENT HAS ARRANGED FOR DEDICATED AV STAFF / AUDIO ENGINEER EVENT TECH (Encore e.g.)

AV event tech will set up/test client ordered event room audio and this dedicated av staff will be in the event room monitoring and adjusting audio throughout and will provide an audio feed to the videographer's camera.

DEDICATED AV STAFF / AUDIO ENGINEER OPERATED EVENT ROOM AUDIO

During the production, dedicated av staff / audio engineer will adjust the audio mixer levels for both the room and the feed going to the videographer

AV staff's location should be placed either immediately adjacent to Videographer tech area or nearby.
Route an XLR leading from av staff's audio mixer to the adjacent/nearby Videographer riser (Aux Send output).

We strongly desire NO noise gates applied to the audio feed to the videographer. While a noise gate may be fine for the room audio complemented with ambient voice, it is very noticeable / abrupt in the aux send feed to the videographer.

If a noise gate cannot be entirely disabled, please keep noise gates far less aggressive than normal.

VIDEOGRAPHER TECH AREA PLACEMENT IN EVENT ROOM

BACK OF ROOM SETUP (LEFT IMAGE)

Example of an event room that is less than 100' long from the front of the room to the back of the room.

Videographer tech riser is placed flush against the back wall.

SIDE SET UP (RIGHT IMAGE)

Example of long event room that is over 100' from the front of the room to the back of the room.

An example of when this would be used would be something like a long room where there are no room columns to worry about and the room width isn't unusual

Tech riser placed 60'-80' from the front wall with space in front of videographer tech area.

ABOVE | LARGE ROOM EXAMPLE SET UP WITH A CLIENT

Example of long event room where CE21 agreed with Client / hotel staff for a good camera placement.

VIDEOGRAPHER FULL SETUP/TRIPOD IN EVENT ROOM

This set up below shows the videographer tripod placement in front of the typical 4' x 6' tech riser

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CE21 LIVE PRODUCTION SERVICESVIDEOGRAPHER TECH AREA VENUE INSTRUCTION