VIDEOGRAPHER TECH AREA SETUP

Access & Arrival:

Room Access: The videographer requires access to the event room 2 hours prior to the scheduled start time.

Prior Setup: Please ensure the tech riser, tables, power, and internet runs are fully set up prior to videographer arrival.

Riser & Placement:

• Videographer Riser (Staging): Provide a 1' to 2' high riser strictly for the operator tech area. Ideal dimensions are 4' x 6' (preferred), 4' x 8', or 6' x 8'.

• Riser Placement: For standard event rooms (under 100' from front to back), place the riser flush against the back wall, roughly centered with the presentation stage.

• Buffer Zone: Maintain 5 to 6 feet of clear space in front of the riser. The camera tripod sets up directly on the floor in front of the riser to prevent camera shake from footsteps.

Table & Seating:

• Tech Table: Place one 6' classroom-style table and one chair on top of the riser.

• Auxiliary Table: Place one small cocktail round top table on top of the riser for auxiliary gear.

POWER

• Dedicated Power: Provide an extension cord running to the tech riser, terminating in a multi-outlet power strip.

INTERNET

• Ethernet Run: If hardwired internet was ordered, route an Ethernet cable from an active wall/floor port directly to the tech riser table.

• Wi-Fi Credentials: Please leave the Wi-Fi SSID and Password written on paper on top of the videographer table.

AUDIO HARDWARE & ROUTING

Placement (At Videographer Tech Area):

• Location: Place all audio hardware directly on the 6' classroom table on top of the videographer riser.

• Wireless Receivers: Position all applicable wireless microphone receivers on the tech table.

• Analog Mixer: Supply an appropriate 8 to 24-channel analog audio mixer.
  
  

Signal Routing Requirements:

• Inputs: Route all audio sources (microphones, presentation laptop audio) into the analog mixer.

• PA Output: Route mixer main outputs to the room amplification system (wall patch, house PAs, etc.).

• Broadcast Feed: Provide an available, problem-free auxiliary output (typically an Aux Send) dedicated to the CE21 Videographer.
  
  Important: If your venue cannot supply an ANALOG audio mixer directly at the tech table, please notify the Client and CE21 immediately!

AUDIO SETUP & REQUIREMENTS

• AV Tech Placement: The audio engineer’s mixing station should be positioned immediately adjacent to or near the Videographer tech area.

• Audio Line Run: Route a dedicated XLR cable (Aux Send output) from the audio engineer's mixer directly to the adjacent/nearby Videographer riser.

Audio Processing Guidelines (Noise Gates):
This issue is somewhat uncommon in hotels or conference centers, but is more common in university classrooms or integrated venue systems.

• Clean Feed Required: Please ensure NO noise gates are applied to the auxiliary feed sent to the videographer.

• Why This Matters: While a noise gate may work for room speakers—where ambient room sound masks the gating—it creates harsh, abrupt audio cutoffs on a live webcast/recording feed.

• Fallback: If a noise gate cannot be completely bypassed or disabled on the aux output, please set the threshold significantly lower/less aggressive than standard room settings.